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How to do business with RTA
RTA's Purchasing and Materials Management Department is responsible for handling all purchases of goods and services needed by the Agency. The Purchasing and Materials Management Department maintains a database of vendors interested in doing business with the Agency. To be added to this vendor database, please complete the Online Vendor Registration form.
RTA'S COMMITMENT TO FULL AND OPEN COMPETITION
RTA is dedicated to ensuring full, open competition and that all vendors are given an equal opportunity to participate. The Purchasing Department is responsible for the procurement of equipment, bus parts inventory and supplies as well as all professional and technical services.
TYPES OF SOLICITATIONS
Depending on the type of project, RTA will develop an Invitation for Bid (IFB), Request for Proposal (RFP), Request for Quotations (RFQ) or Statement of Qualifications (SOQ).
IFBs are used when there is a clear understanding of the project requirements, scope of work and/or technical specifications and the criteria for award is based solely on price. IFBs are publicly opened at the time and location stated in the bid document. Each bidder's name and the total amount bid are announced. Anyone wishing to attend a bid opening may do so, however, attendance is not necessary to be eligible for contract award. Award is made to the lowest, responsive and responsible bidder.
RFPs are used when the specific requirements and/or technical specifications of a project are unclear and evaluation criterion in addition to pricing is needed. RFPs are evaluated by an evaluation committee based upon the evaluation criterion identified in the RFP. Award is made to the vendor whose proposal is determined to be the most advantageous to the Agency.
RFQs are used for procuring materials, equipment and supplies and some types of professional services. Award is made to the lowest, responsive and responsible vendor.
SOQs are used for engineering, architectural and related services contracts, and consider only technical factors and qualifications in the evaluation process.
PROCUREMENTS LESS THAN $100,000
Procurements less than $100,000 may be solicited by obtaining either verbal or written quotations from qualified vendors depending upon the dollar value of the item being purchased. Competitive bids are not subject to negotiation. When a company is contacted for a quote, they must provide a firm price, including any charges for delivery and installation (if applicable), and lead-time. Award is made to the lowest responsive and responsible bidder.
PROCUREMENTS GREATER THAN $100,000
On procurements of $100,000 and above, RTA follows a formal procurement process. Vendors that are identified in RTA's vendor database receive a formal procurement solicitation. The procurement is advertised at least once in a newspaper of general circulation. The procurement may also be advertised in industry specific and/or M/W/DBE publications.
ANTICIPATED PROCUREMENTS FOR FISCAL YEARS 2018 - 2020
Support Vehicles - sedans and vans
IT System Upgrades - hardware and software
Stops & Zones Equipment - kiosks, paint, poles, solar lighting, maintenance equipment, etc.
Bus Stop Amenities - shelters, benches, trash cans, lighting, etc.
Facility Improvements - Riverside and Hemet
Office Furniture & Shop Equipment
Facility Improvements - HVAC and plumbing
Support Equipment - Compressors, portable cranes, scissor lifts, etc.
Design and Construction Services - Hemet Mobility Hub
Planning, Design, Land Aquisition and Construction of a New Operations and Maintenance Facility
Firms or individuals requesting further information about doing business with RTA can e-mail their requests to RTA.
Disadvantaged Business Enterprise (DBE) Program
LEGAL NOTICE FOR RIVERSIDE TRANSIT AGENCY DISADVANTAGED BUSINESS ENTERPRISE GOAL
The Riverside Transit Agency (RTA) has proposed an overall goal of 1.5% for Disadvantaged Business Enterprise (DBE) participation in contracting opportunities during the 2019-2021 Federal Fiscal Year period beginning October 1, 2018, pursuant to 49 CFR Part 26. Documentation on the methodology of the DBE goal and the recently revised DBE plan are available for inspection for 30 days from the date of this notice, Monday through Friday from 8 a.m. to 5 p.m. at the offices of RTA located at 1825 Third Street, Riverside, California 92507. Comments regarding the goals and the plan will be accepted for 30 days from the date of this notice. Anyone wanting to request further information or to discuss RTA’s DBE program should contact Natalie Zaragoza at the address listed or by calling (951) 565-5194.
OBJECTIVES/POLICY STATEMENT (26.1, 26.23)
Riverside Transit Agency ("RTA") has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. RTA has received Federal financial assistance from the Department of Transportation, and as a condition of receiving this assistance, RTA has signed an assurance that it will comply with 49 CFR Part 26.
It is the policy of RTA to ensure that DBEs, as defined in part 26, have an equal opportunity to receive and participate in DOT-assisted contracts. It is also our policy:
1. To ensure nondiscrimination in the award and administration of DOT assisted contracts;
2. To create a level playing field on which DBEs can compete fairly for DOT assisted contracts;
3. To ensure that the DBE Program is narrowly tailored in accordance with applicable law;
4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs;
5. To help remove barriers to the participation of DBEs in DOT assisted contracts; and
6. To assist the development of firms that can compete successfully in the market place outside the DBE Program.
To ensure adherence to this policy, the RTA Board of Directors, who are ultimately responsible for establishing the Agency’s policy, has assigned the coordination of the DBE Program to the Chief Executive Officer. The Chief Executive Officer has delegated the responsibilities of DBE Liaison Officer to Chief Procurement & Logistics Officer. In that capacity, the DBELO is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by RTA in its financial assistance agreements with the Department of Transportation.
This policy statement is available to the Board of Directors, vendors, staff and general public via the Agency website.
RTA Opening "DOORS" Program
- How Do I Get Certified? | PDF
For certification inquiries for Imperial, Riverside, Kern, Los Angeles, Orange, San Bernardino, San Luis Obispo, Santa Barbara, Ventura, and San Diego counties, contact one of the agencies listed below:
CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS)
Office of Business and Economic Opportunity
1823 14th Street
Sacramento, CA 95814
Phone: (916) 324-1700
Fax: (916) 324-1862
CITY OF LOS ANGELES*
Bureau of Contract Administration
Centralized Certification Section
1149 S. Broadway Street, Suite 300
Los Angeles, CA 90015
Fax: (213) 847-2777
*Only firms located in the City of Los Angeles may apply.
For additional listings, download the California UCP Roster of Certifying Agencies at http://www.dot.ca.gov/hq/bep/documents/Roster_of_Certifying_Agencies.pdf